All policies have been reviewed and approved by the Library Board of Trustees. If you have any questions or concerns about our policies, please contact the library director.
Laws & Regulations Affecting Oklahoma Libraries
Mission Statement: The Montfort and Allie B. Jones Bristow Public Library strives to promote literacy, reading, and the pursuit of lifelong learning by providing services, programs, and materials in all forms of media that directly encourage reading, educational development for people of all ages, and aids in filling the recreational and informational needs of the community.
Individuals must complete an application and provide proof of identity and address within 50 miles of Bristow to register for a free library card. The name and address provided must match the information entered on the application.
By signing the application form, the borrower agrees to comply with all library policies, to pay all fines, to be responsible for any loss or damage to materials, and to provide immediate notice of any changes in contact information.
Cards may be revoked for failure to return materials, failure to replace lost or damaged materials, or repeated destruction of library materials. Determination of revocation shall be at the discretion of the Library Director. The holder of a revoked card may petition the Library Board of Trustees for reinstatement. The Library Board of Trustees decision may include immediate reinstatement, additional time before reinstatement, or no reinstatement. The Library Board of Trustees decision will be final.
An application form must be completed for every person 18 and older wanting to borrow materials from the library. Proof of home address is required as part of the application process. Identification must include photo identification and any item showing name and current address, such as a recent utility bill, rent receipt, imprinted personal check, or valid current vehicle registration.
The library requires that a parent or legal guardian have a personal library account and be present to sign the application form for their children 17 years or younger. This acknowledges responsibility for library materials checked out by their children and payment of any fines, fees or charges incurred by their children. Minor children must be attached to the parent or legal guardian’s own library account. When a child reaches age 18, the patron will transition to an adult card under the adult card policy above. The account will then be detached from the parent or guardian. Proof of custody must be shown if requested by library staff.
A temporary pass may be granted for patrons without a library card to use computers, chromebooks, and laptops. Temporary computer pass requirements include:
Photo identification
A signature agreeing to abide by the library’s Computer and Internet Use policies
Minors will not be granted temporary passes without approval from a parent or guardian.
People who do not meet the residency requirement may obtain a library card for a non-refundable annual fee of $10.00 per family. Library cards will only be issued to residents of the state of Oklahoma. Nonresident cards will expire after one year.
At the start of each school year, third graders in public school systems in the library’s service area will have the chance to get a library card. Library card applications will be formatted so that both the child and their parent/legal guardian will receive a card. Identification and proof of address will not be required as this has already been verified by the school.
The purpose of this card is to allow employees of educational institutions to enhance curriculum using library services. The teacher card is not exempt from fines and fees, but different circulation rules for the card may apply.
Teachers must be affiliated with an elementary, middle, or high school or a day care located within the library’s service area.
Library cards are issued for two years from the date of the application. Resident and institutional cards will be renewed upon confirmation that the patron’s name, address, and phone number have not changed and updating the record if they have. Non-resident cards will be renewed upon confirmation of name, address, and phone number and payment of the annual fee.
Library cards must be renewed every two years to prevent expiration. Cards that have been expired for five years will be deleted, including any Lost items on the account. Patrons will have to reapply for a new card if their account has been deleted.
Expired cards must be renewed before the card can continue borrowing materials or accessing e-content.
Patrons should report a lost library card or address change to the Library as soon as possible. Patrons will be charged a $1.00 replacement card fee for damaged, lost, or stolen cards.
Books, audiobooks, and DVDs - $0.05 per day, with a maximum fine of $1.00
Hotspots - $3.00 per day, with a maximum fine of $60.00
Physical materials are given a 3-day grace period before accruing fines. Items do not accrue fines on days when the library is closed. Special collections including hotspots and items from the Choska Talfa room will not have a grace period.
Patrons cards with less than $5.00 in fines/fees are eligible to borrow materials and e-resources. Patrons with $5.00 or more in fines/fees are not eligible to borrow materials or access e-resources until the amount due is below $5.00. Patrons exceeding the $5.00 limit can still use the library computers, printing services, and attend library programs.
Patrons are responsible for any loss or damage to library materials incurred while an item is checked out on their card. Damage can include infestation of roaches, bed bugs, and other pests if the material is beyond treatment. Items that are more than 31 days overdue are deemed "lost." If the materials are lost or returned with damage that prevents the material from further circulation, patrons will be charged for the cost of replacing the missing materials. A hold will be placed on the patron’s account until:
the item is found and returned
cost of the lost material is paid, or
a suitable replacement is purchased for the library on behalf of the patron.
A suitable replacement is one in new or like-new condition, without damage or marks, and approved by the library staff. If a lost item is subsequently located and returned to the library within two months of paying the replacement fee, the patron will be refunded the total amount charged.
If you have a library card in good standing, you may check out up to 25 items, including up to 10 movies or audiobooks on CD. Most items check out for two weeks. Items that are not on hold for another patron will automatically renew four times. Items are not due on days we are closed.
Any patron may reserve library materials. Patrons can reserve up to 10 eligible materials at a time. Reserved items will be held for the patron for one week.
Items such as games, toys, comics, as well as certain items in our Choska Talfa Room are available for in-house use only. These items may not leave the Library’s premises.
The circulation guidelines and policies pertaining to eBooks and downloadable or streamable audiobooks are those set by the OK Virtual Library.
Interlibrary loan allows patrons to access materials that are not in the Library’s collection. Patrons requesting an ILL must have a valid library card and are limited to two active requests at any given time. Patrons must not have any fees for lost or damaged books, and they must have a clean 30-day checkout history.
A patron’s first ILL request in a calendar month is free. After that, one-way postage must be paid by the patron when the ILL request is made. The postage fee will be refunded if the library cannot obtain the item. Postage must be paid regardless of whether the ILL is picked up by the patron. Once requested, delivery of an ILL varies depending on the material, location of the lending library, and availability.
We will attempt to fulfill almost any request, but the following types of materials are often difficult to obtain through ILL:
Books published within the last year
Entire volumes or issues of periodicals
Reference works
Rare books or original manuscripts
DVDs
Doctoral dissertations and master theses
Genealogy materials
The lending library has ultimate authority over all ILL materials. The lending library dictates the loan period, renewal, and replacement cost of their materials. The borrower is responsible for paying any costs or late fees on an ILL.
Renewal requests are not guaranteed and are contingent upon the lending library’s policies. Renewal requests should be made by the patron before the ILL is due so that overdue fines do not accrue while the lending library processes the request. Because returning ILL materials to their lending library is vital to maintaining positive relationships with lending libraries, overdue fines for ILL materials will be $1.00 per day, per item.
ILL materials not returned a week after their due date will be considered lost. In addition to the overdue fines described above, the borrower will be charged any other fines or fees for the lost ILL materials as determined by the lending library. The patron may be prohibited from using the ILL service again.
Patrons may check out one bike lock at a time. Bike locks are for single-day use only and are intended for the patron to use to secure their bike or scooter while they are using the library.
Chromebooks and laptops may be checked out for in-house use only by any library patron, even if there is a hold on the patron’s account. Patrons must adhere to the library’s Computer and Internet Policy.
WiFi Hotspots may be checked out for out-of-house use for up to three days at a time. To qualify for out-of-house checkouts, the patron must have a positive checkout record defined by the following factors: no holds placed on the patron’s account and a recent positive checkout history of at least three items in the last three months. In general, the patron must establish and show a satisfactory history of using library property properly. Patrons must adhere to the library’s Computer and Internet Policy.
The objective of a public library is to select, organize, and make accessible library materials to meet the expressed and anticipated needs and interests of the community. The library recognizes the importance of basic materials of permanent value and timely materials on current issues. In selecting materials, the Library does not promote any particular belief or view, but strives to provide a forum where individuals may access various types of information.
The Library and the Library Board of Trustees support the Library Bill of Rights and the Freedom to Read Statement adopted by the American Library Association, which will serve as the basis for this policy and other lending policies of the Library.
The Library Director has the final responsibility for the selection of all materials to be incorporated into the Library’s collection, regardless of the mode of acquisition. The Library Director may delegate specific responsibilities to staff members.
All staff members involved in collection management apply their professional knowledge and experience, as well as using other selection tools like professional journals, established lists and online reviewing sources in making decisions. Suggestions and donations of materials from library patrons are invited and evaluated based on the Selection Criteria.
All material, whether purchased or donated, is considered in terms of the standards listed below. Material is evaluated on the entirety of the work rather than individual parts. When judging the quality of material, several standards and combinations of standards may be used. Material need not meet all of the criteria in order to be acceptable.
Materials will be purchased for all ages in the formats that best suit patron needs.
The following principles will guide selection:
Appeal to the interests and needs of the community
Relation to existing collection and to other materials on subject
Price, availability, and demand
Format and ease of use
Scarcity of information in the subject area
Contemporary significance or permanent value
Clarity, accuracy and objectivity of information and/or presentation.
Reputation and/or authority of the author, editor, or illustrator
Artistic, literary, historic and/or scientific merit.
The library recognizes that some library materials are controversial and that any given item may offend some persons. The background or political views of an author, performer, or producer; the frankness or coarseness of language, the explicitness of text, illustration or video; or the controversial content of an item will not automatically cause it to be excluded. Selections will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the work in relation to building the collection and serving the diverse interests of library patrons. The presence of an item in the library’s collection does not indicate any endorsement of its content by the Library, the Library Board of Trustees, the City of Bristow, or staff.
Materials that will not be added or retained include:
Works determined to be illegal under Oklahoma or United States law
NC-17 or X-rated films
Library materials will not be marked or labeled to show approval or disapproval of the contents. The decisions about the suitability of any materials for minor children will be the responsibility of their parents or legal guardians. Selections of materials for adults will not be inhibited by the possibility that the materials may come into the possession of children. The library maintains collections for different age groups, but patrons are not restricted and have access to the total library collection.
To maintain an active, current, and useful collection, library staff assess materials systematically throughout the year to determine their relevance to the public, the statements of this policy, and the collection as a whole. In addition, the physical condition of items in the collection is continuously assessed to ensure an attractive presentation. Criteria used in evaluation of whether an item should be removed from the collection may include condition, usage, available shelving space, and whether the item continues to meet the Selection Criteria.
The library does not automatically replace all materials that are withdrawn. Need for replacement is weighed with regard to several factors:
Number of duplicate copies
Existence of adequate coverage of the collection
Similar materials available
Newer or more authoritative materials
Current demand and community interest
Memorial, honor, and award materials will be deselected using the same standards as other materials in the collection.
Patrons who want the library to reconsider the selection of library materials should complete a Request for Reconsideration of Material form. The Library Director and staff members will evaluate the material in light of the patron’s request. The Library Director will notify the patron of the decision. If the patron is not satisfied with the action taken,they may request a review of the decision by the Library Board of Trustees. The Board will then determine if the material in question was selected according to this policy. Under no circumstances will the personal view or taste of the Library Director, staff, or Board members be taken into consideration. The determination will be made solely on the basis of compliance with the Collection Development policy. The Library Board of Trustees’ decision will be final. The completed decision on reconsideration of a specific title will remain in effect for three years. Materials under reconsideration will remain in the collection until a final decision is made.
Gifts of materials are accepted by the library with the understanding that they may be added to the collection, sold, exchanged, or discarded, but cannot be returned to the donor. Gifts cannot be evaluated for tax purposes. Gifts are subject to the same selection criteria as purchased materials.
Authors and/or creators who would like the Library to add their publications and/or works to the Library’s collection may donate a copy of the work to the Library. Such materials will be considered gifts and must satisfy the criteria set forth in our Materials Selection Policy before they are added to the collection. Once accepted as a gift by the Library, it becomes property of the Library.
The Library provides the following meeting rooms for patron use:
Main Conference Room
Redbud Room
Sycamore Room
Annex
Meeting rooms are available on a first-come, first-served basis, and can be reserved by nonprofit law-abiding organizations or groups that are civic, cultural, or religious in nature or individuals for private, study use. For profit organizations may use library meeting rooms for the purposes of training only. For the purposes of this policy, “patron” refers to any non-profit group, for-profit group, or individual who is responsible for booking and using a library meeting room.
As a forum for the presentation of a variety of viewpoints, the library serves a unique purpose in the community. The library does not promote or advocate one point of view over another, but rather provides a forum where a variety of viewpoints can be expressed and discussed. The library focuses on promoting literacy, freedom of information, reading, and is an appropriate place for the community to discuss and learn about bold or controversial topics and issues. The agreement of the library to make meeting room space available does not imply that the library either advocates or endorses the viewpoints expressed in the meeting or by meeting sponsors or speakers.
The patron making the reservation will be responsible for setting up the room, cleaning the room, and returning tables and chairs to the original arrangement.
Meeting rooms can only be booked for four hours at a time
Patrons cannot reserve rooms more than two months in advance.
Patrons must adhere to the library’s Behavior Policy.
No admission may be charged
No fees or donations may be requested or received
Selling of items or services is prohibited
Adult supervision is required.
If a patron is more than 15 minutes late to a meeting room reservation and has not contacted library staff, the reservation will be considered cancelled and the room will be made available for any other patrons who need it.
Patrons requesting any meeting room outside of normal library hours must make arrangements with the Library Director at least 48 hours in advance.
Patrons occupying any meeting room will incur fees and/or penalties if they damage the library’s facility or equipment or if extensive cleaning is needed. Patrons may lose the right to reserve meeting rooms again under these circumstances.
Library programming and use of meeting rooms takes precedence over patron use of meeting rooms. The Library may change space assignments in order to facilitate coordination of usage. Due to the public nature of meeting rooms, reservations will be treated as public documents. Privacy is not guaranteed during an event. Staff may enter the room while the event is taking place.
All publicity by the organization about the meeting must state clearly that the library is merely the site of the meeting and not its sponsor.
The library reserves the right to ask patrons to leave meeting rooms if meeting room policies are violated.
The annex can be used for private parties and for-profit organizations. For nonprofit use, a $50.00 deposit is required and may be returned if, in the opinion of library staff, the rules of the facility are followed. For private and for-profit parties, a $50.00 deposit and $50.00 fee are required. The deposit is required and may be returned if, in the opinion of library staff, the rules of the facility are followed.
The annex rules of use are:
No smoking inside, or within 25 feet of any library entrance
No pets with the exception of service animals
The space must be left in the condition it was found, including but not limited to:
The kitchenette area, the rooms, and the bathrooms will be left clean of trash and food
Lights will be turned off
Any food or extra items brought in will be carried out the same day
Thermostat will be set to 72 degrees
Library staff are here to serve the public and have many duties to perform in order to help all of our patrons in the best way possible. As a result, staff cannot monitor the location, safety, or behavior of your child.
Parents/caregivers are responsible for the safety, behavior, and supervision of their children at all times when on library property. The library is not an alternative to child care. Librarians do not act in loco parentis (in place of a parent). The library is not a closed environment; staff cannot monitor everyone who enters and leaves, and all patrons are free to use any public area within the library.
Children under the age of 8 must have a caregiver near and in visual contact with the child. The assigned caregiver must be a responsible person at least 16 years of age and must carry emergency contact information. An exception would be children attending a library program without a caregiver in the room. However, the caregiver is expected to remain in the library building and immediately join the child at the end of the program. Most library programs encourage caregivers to attend with their child(ren).
If a child in this age group is found unattended, library staff will attempt to locate the caregiver in the library and inform them of this policy. If the caregiver cannot be found, library personnel will attempt to contact the caregivers identified by the child and/or listed on the child’s library account. If they cannot be reached or if library staff deem it appropriate for any other reason, the police will be called for assistance.
Children age 8 and older may use the library on their own. However, parents are still responsible for the actions and well-being of their child(ren). Patrons, including children of any age, may be asked to leave the library if they are using inappropriate behavior. If a child 8 and older is not able to leave the library on their own, they should not be in the library without a caregiver.
These age limits provide library staff and caregivers with a general guideline for determining whether or not it is appropriate for a child to be left unattended in the library. Each child is different and matures and develops skills at their own pace. With that in mind, the library has developed a set of behavioral guidelines for children in the library to complement the age limits. Regardless of age, please ensure your child can successfully complete the following tasks before they are left unattended in the library:
Tell library staff their full name and the full name and telephone number of their caregiver;
Browse shelves for books without pulling books onto the floor, pushing books to the back of the shelves, or placing materials where they do not belong;
Use the restroom independently;
Use the library quietly and independently with little assistance from staff (i.e. we can help your child locate books, but they must be able to sit quietly and enjoy the books without adult assistance).
Children who do not have transportation present fifteen minutes before closing time will be asked for telephone numbers of guardians who can pick them up at the library. If a minor child is not picked up at closing, library staff will call the Bristow Police Department. Library staff will wait with the child until a caregiver or police unit arrives.
When an unattended in child is violating the library’s Behavior policy, staff will:
Advise the child to stop the behavior and explain the behavior expected of them
If the behavior continues, staff will locate the parent/caregiver and explain that the child is disturbing others and that the parent is responsible for the child’s behavior
When the parent/caregiver is not in the library, staff will attempt to reach them by phone
In extreme cases, if the parent/caregiver cannot be reached, the police will be called
When the parent/caregiver cannot or will not control the child, they will be asked to leave until the child’s behavior improves
Unless the child is in danger of harming themself or others, staff will not touch or pick up the child
All children under the age of 18 must have a parent or legal guardian with a photo ID present to sign up for a library card. All policies regarding restriction of cards based on overdue materials, fines, or expired cards will be upheld for children of all ages.
In order to use a computer, Chromebook, or laptop, patrons should have a library card in good standing. Adults without a library card may show staff their photo ID to obtain a guest pass. Minors without a library card will be allowed on a public access computer only with consent from a parent or guardian.
Public access computers are available on a first come, first served basis. If all computers are in use, patrons may request to be placed on the reservation list for the next available computer. If a reservation list is started, patrons will be limited to one hour on the computer from their initial checkout time. Staff will encourage use of Chromebooks and laptops if all desktop computers are full.
Patrons may not download or install software to Library computers. Patrons using public access computers may download data to an external device, but must provide their own devices.
Patrons must use headphones or earbuds when sound is playing on a computer or other device. Headphones are available at the circulation desk.
The Library, to the best of its ability, will erase all patron data from public computers.
The internet is an unregulated medium, therefore the library cannot be responsible for the content, accuracy, or availability of information obtained on the internet. The library does use and support filtering software which helps block questionable material but is not infallible. By using library computers, Chromebooks, laptops, or hotspots, patrons agree to abide by this policy.
Unacceptable use of the Library’s computers and/or wifi include, but is not limited to:
Displaying, viewing, storing, printing, or sending any harassing material.
Accessing pornographic web sites or storing or viewing sexually-oriented images.
Intentionally introducing a virus or virus-like program onto a library computer or network.
Using software in such a manner as to violate copyright laws.
Participating in any illegal activities.
Loading, downloading, or using any software that may be harmful to the Library’s computers or network.
Using a library card or credentials that belong to someone else in order to use a library computer.
By default, all minors with a library card have access to the internet of library computers. Parents and legal guardians may choose to restrict access to the internet for their minor child(ren) at initial library card sign up, or any time after in writing. The parent or guardian may also choose to allow access to the Internet for a restricted child in writing.
Parents or guardians are responsible for Internet information selected and/or accessed by their children. Parents and guardians are advised to supervise their children’s Internet sessions.
The library reserves the right to monitor all internet activity by a user. Patrons who fail to abide by these guidelines may be restricted from Internet access and/or use of the Library’s public access computers for a minimum of 30 days. General library privileges may be suspended depending on the severity of the violation.
As required by law, all library Internet is filtered in compliance with the Children’s Internet Protection Act. The library uses a technology protection measure (or “Internet filter”) on all computers with Internet access. It is used to assist in preventing access to sites which violate Oklahoma State Statutes Title 21, §1021 and Title 21, §§ 1040.75-21-1040.80, otherwise known as “harmful to minors law.”
As required by the Children’s Internet Protection Act (CIPA), Pub. L. No. 106-554 and 47 USC 254(h), blocking is applied to visual depictions of materials deemed obscene or child pornography or to any material deemed harmful to or inappropriate for minors (as those terms are defined in the U.S. Code).
The library may also use the filter to block certain categories of sites for the protection of the network and PCs (for example sites that use malicious code to “hijack” a computer’s settings or install spyware).
In order to foster and support access to information and information technologies in the Bristow, Oklahoma area and Creek County, the Bristow Public Library is adding WiFi hotspots to its circulating collection. The intention of circulating these hotspots is to provide equitable access to the Internet to our underserved rural patrons.
A hotspot may be checked out by any patron over the age of 18 who has a library card in good standing, as well as a positive three month checkout history. Hotspot checkouts include a hotspot, plastic box, instructions, and charger. Patrons are responsible for returning all components in good condition; patrons are responsible for the cost of replacement or repair of these items if items are lost or returned with damage.
The Bristow Public Library is not responsible for any patron information shared over the Internet or accessed by others while using the device. Patrons using library hotspots are expected to comply with the library’s Internet Use Policy and WiFi Hotspot Guidelines, listed below.
Patron must be an adult with a library card and a positive 90-day checkout history.
Patron must be willing to provide a reference and review account information with staff prior to checkout.
Hotspots must be checked out and turned-in in person (leaving hotspots in book drop is unacceptable and will result in restriction of future hotspot checkouts).
Hotspot checkouts are for three days only. Failure to return hotspots will result in fines ($3/day) and/or restricted use of library materials.
Patrons are expected to adhere to the library’s Internet Usage Policy which prohibits viewing or disseminating materials that are considered by current legal definition to be obscene, or by using the Internet in a way that violates federal, state, and local laws.
The library is committed to providing a safe and respectful environment for all users and staff. Our enforcement of rules is designed to preserve access to services while maintaining a safe environment. Behavior that disturbs others’ use of the library, creates an unsafe environment, impedes work of library staff, or creates a risk of damage to library property is not allowed. Library staff have the authority to enforce these rules, and users are expected to comply with staff instruction.
The behavior policy is in effect for the library building, the Learning Lab, and park unless otherwise noted.
Unacceptable behavior in the library includes, but is not limited to:
Violations of federal, state, or local laws
Harassment - physical, sexual, or verbal abuse of library users or staff
Destruction of library facilities, equipment, or materials
Being under the influence of or in possession of alcohol of illegal drugs
Smoking (including any tobacco products, e-cigarettes, and electronic smoking devices) within 25 feet of library entrances
Fighting, physical assault, or threat of violence
Shouting or making noise at a volume that disturbs others
Running, throwing, pushing, climbing, or other horseplay
Use of wheeled devices (such as skateboards, roller skates, wheeled shoes) within the Library or Learning Lab. Park use is permitted.
Wearing inappropriate attire
Inappropriate displays of affection
Bringing an animal into the library that is not a service animal or part of a library-approved program
Soliciting
Stalking
Sleeping or laying on the floor
Posting or distributing materials that are not approved by the library
Visiting the library when having a communicable disease, contagious illness, open wounds, lice, or other body or article infestation
Carrying a weapon in the library unless authorized by law
Covered drinks and snacks are allowed in most areas of the library with the exception of the computer area and the Choska Talfa room. Hot food items and messy food is not allowed except as part of a meeting or library program.
Any user found in violation of the above rules may be asked to leave the library and could have library privileges suspended. Failure to comply with a request to leave the premises will result in the filing of trespassing charges with local law enforcement. Any violations of the law will be reported to local law enforcement.
The Library sets forth the Holiday Closure Policy to establish compliance with the holidays recognized by the City of Bristow while addressing the different operating hours of the Library and the City.
The Montfort & Allie B. Jones Memorial Library observes the following paid holidays in alignment with the City of Bristow Employee Handbook:
New Year’s Day - January 1st
Martin Luther King, Jr. Day - 3rd Monday in January
President’s Day - 3rd Monday in February
Memorial Day - Last Monday in May
Independence Day - July 4th
Labor Day - 1st Monday in September
Veteran’s Day - November 11th
Thanksgiving Day - 4th Thursday in November
Day after Thanksgiving - 4th Friday in November
Christmas Eve - December 24th
Christmas Day - December 25th
The library will be closed to the public on the calendar day of each listed holiday. The library may or may not close additional days should the following exceptions occur:
When a holiday occurs on a Saturday, the Library will close Friday and Saturday
When a holiday occurs on a Monday, the Library will close the following Tuesday
The Library will close the Saturday after Thanksgiving
If Christmas Day falls on a Friday, the Library will close Saturday
If Christmas Day falls on a Saturday, the Library will not close additional days
For holidays (excluding Independence Day, Thanksgiving, and Christmas) that fall on a Friday, the library will close Friday only, not Saturday
If a holiday falls on a Sunday, the library will not close additional days
The Montfort & Allie B. Jones Library will close at 4 PM on following days:
Day before Thanksgiving - 4th Wednesday in November
New Year’s Eve - December 31st